§ 2-51. Agenda.

(a)

Preparation. There shall be an official agenda for every meeting of the city council. The city manager and/or clerk shall be responsible preparing an agenda for each meeting. The agenda shall be distributed to the mayor, city council members, city manager, city attorney and city clerk, and placed at the designated sites as far in advance of the meeting as time for preparation will permit.

(b)

Items. Any city council member, the city manager, the city attorney, and the city clerk may place matters on the agenda.

(c)

Preparation and discussion of ordinances and resolutions; voting. The city attorney, when requested, shall prepare ordinances and resolutions. Ordinances may be introduced and listed by title and shall be read by title only before consideration by the city council on first reading. On first reading of ordinances there may be discussion by the city council and/or city staff, but not members of the general public unless otherwise directed by the presiding officer. Nothing contained herein shall prohibit a member of the public from making public comment on any item on the agenda during the public participation [portion] of the meeting. On second reading there may be discussion by the city council, city staff and/or members of the general public. On first reading and second reading, a roll call vote is required for the passage of an ordinance. Only resolutions and motions may be enacted by voice vote calling for "yes" or "no" on the question.

(d)

Approval by city attorney. All ordinances, resolutions and contract documents, before presentation to the city council, shall have been reduced to writing and shall have been approved as to form and legal sufficiency by the city attorney.

(e)

Action by motion, resolution or ordinance. Any actions of the city council may be taken by motion, resolution or ordinance except that any actions of the city council which are set forth in section 4.3 of the city Charter shall be by ordinance.

(f)

Statement of fiscal impact. Prior to the second reading of any ordinance, the city manager shall prepare a written statement setting forth the fiscal impact, if any, of a proposed ordinance. No ordinance shall be considered on second reading if the statement of fiscal impact is not submitted with the ordinance as part of the agenda. The provisions of this rule shall apply on any emergency ordinance or any budget ordinance.

(g)

Withdrawal of agenda items. A sponsor of an agenda item may withdraw the item at any time. An agenda item shall be deemed withdrawn upon its third deferral. The provisions of this rule shall not apply to zoning applications to amend the comprehensive master plan.

(h)

Minutes. Minutes of regular and special meetings shall be recorded. Such minutes shall be maintained in the office of the city clerk. All minutes shall be summary in nature and not verbatim. It shall not be necessary to read the minutes prior to approval. Written minutes of all meetings shall be available for public inspection not later than 30 days after the conclusion of the meeting, as stated in the Citizens' Bill of Rights.

(i)

Consent agenda. The city clerk shall establish a consent agenda for the adoption of resolutions and other items upon the advice and recommendation of the city manager, and approval of the mayor. However, each member of the city council shall have the authority to place self-sponsored items on the consent agenda without prior approval. All items appearing on such consent agenda may be adopted on a roll call vote by the affirmative vote of a majority of the city council members present, unless an item is first pulled from the agenda as provided in this subsection. In the event such consent agenda does not receive the necessary affirmative votes, the city council may delete items from such consent agenda, or it may proceed to consider such items individually. Each city council member and the mayor may remove an item from the consent agenda before the vote on the consent agenda. All items not approved on the applicable consent agenda shall be referred to and considered following the approval of items on the consent agenda. Items that are removed from the consent agenda shall be considered immediately following the consent agenda. The consent agenda may be adopted by the affirmative roll call vote of all city council members present. Members of the public shall have the opportunity to be heard on items on the consent agenda during the public participation portion of the meeting.

(Ord. No. 2003-07, § 5, 9-24-2003; Ord. No. 2005-03-41, § 2, 1-12-2005; Ord. No. 2008-02-138, § 2, 1-23-2008; Ord. No. 2011-17-259, § 2, 7-27-2011; Ord. No. 2013-23-311, § 2, 11-13-2013)